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What To Include In A Wedding Photography Welcome Package

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Hymeneals Photography Welcome Package

In whatever business organization to consumer industry your relationships with your clients are hugely important to ensuring your business concern thrives, grows and becomes recommended to other customers. This couldn’t be more than relevant in the photography industry especially in the wedding genre, couples who book wedding photographers not only want to fall in beloved with the photographs you capture simply also feel comfy in their conclusion of booking y’all. If you follow my photography and Artistic Resource and Communication Blog closely, you will probably already exist aware how much accent I identify on customer relationships and building a friendship with a couple earlier I capture their large day. After the initial chat/coming together in the pb up to a couple booking, which has already began to build that human relationship, I then send out a welcome package. These packages have changed over the years with different formats, but they all serve a purpose not only to firm all those official documents just reinforce their reasons for booking you and educating them on the mode yous arroyo your photography. Gauge what, it doesn’t stop there, if you pattern and produce a killer welcome package to send out to clients, they are more likely going to show their friends and family and post a snap of the package on Instagram and Facebook. And so, for all the photographers out at that place hither’s some of the important information and branding styles I characteristic in my welcome packages and for all the brides and grooms to be who are only about to volume, here’south a sneak preview of what will be dropping through your letter box.


For all the photographers, if you’re at the stage of creating your welcome parcel, you’ve probably already nailed your branding and your website looks the shizz. Branding is a fairly obvious ane but it is a huge tool to create a fantastic first impression, whether that’south through your website, social media accounts or in this case your welcome package. Keeping your branding consistent in both your online and printed marketing tools is essential to go along that trust and professionalism in your business. The welcome packet is more than frequently than not the kickoff physical thing your clients volition receive from y’all, so information technology’s a huge importance not only to keep your branding consistent from the road they booked yous through (Website & Social Media) but likewise that the parcel they receive screams quality and professionalism. First impressions count!

Like your branding, the welcome package should reflect your style, approach and as well you as a person. I ofttimes talk about how wedding photography is a very personal business organisation, you and the clients both need to be at an understanding and create a friendship, so make sure y’all add your own personality to your package.

Welcome Letter

Every bit presently as a couple opens up the welcome packet they’re greeted with a welcome note that firstly cheers them for booking, reassures them that they’ve made the correct selection in booking and finally let’s them know you’re looking forrard to capturing their big day. As any wedding lensman I LOVE social media, so I always include a list of the accounts I am agile on, 9 times out of x they have probably establish my work through i social media aqueduct but maybe not checked out my others, so I always similar to promote where I upload my work and videos.


Although I’m more about creating crawly photographs and growing relationships with clients, terms and conditions are an important function of my business and of course add more than reassurance to the clients. I’k a direct forward kind of guy, in fact, that’s how my contract starts.. I don’t aim to confuse couples with hundreds of terms and weather. Like my photography arroyo I try and keep it as relaxed as possible, I recommend you accept some time to develop your contract then it is personal to yous as the photographer only also the type of clients who will be booking you lot. If you lot need some more tips on what you should include, check out this blog post: 12 Terms to include in your Photography Conditions

Annunciate Other Wedding ceremony Vendors

The great matter about the wedding industry is you get to meet other awesome and like minded nuptials vendors and it’s more than probable they’re a similar way or feel to your portfolio.. after all, the weddings you generally meet these vendors were all booked past the same couples. If you’re like me y’all volition build up relationships with these vendors and continue ‘networking’ with them after the wedding, and then why non share these relationships with your potential and new clients? There’due south many ways to include this in a welcome parcel, you can create a printed ‘preferred vendors’ list or but include their business cards in your package. I unremarkably stay away from lists only because some of the wedding vendors I recommended can’t always travel as far as I can. Then instead I include a pocket-sized envelope that features the business concern cards and leaflets with all the recommended vendors, I tin and then tailor it to each specific customer and their location. Be sure to communicate this gesture with the wedding vendors themselves, more than likely they volition do the same for y’all in the future.

Timeline of Events

Every nuptials photographer loves an organised bride and groom, but if we’re being honest it’south normally the bride who’due south super organised and has everything planned for the wedding solar day. The more pre planning goes into a wedding the smoother the 24-hour interval will run, ensuring the time you need for the all important shots of the bride and groom doesn’t become eaten into. I always include a timeline of events the couples should be thinking of from 12 months up until the day big twenty-four hour period, each wedding is of class slightly dissimilar and then the checklist is very broad but it certainly has has great feedback from the brides and grooms that have used information technology so far. Photographers; you can also use this checklist to market some of your products farther, for example if y’all charge extra for pre hymeneals shoots and singing boards y’all can add together this to thier checklist rather than emailing the clients to come across if they want to book one.


I’m a firm believer that a ‘stupid question’ doesn’t be and every bit a hymeneals photographer it’s important to understand that yeah, we spend our lives at weddings simply the couples who book you probably are tying the knot for the first and last time, and then they’re bound to have lots of questions. I include a generic F.A.Q sail that answers some of the most popular questions couples ask me, simply as I volition keep to mention in this blog, each client and wedding is unique and there will exist small details that the bride and groom to be will need to go over with you. Remember to promote the asking of questions, you tin not only use your experienced knowledge and perspective to reassure them but you lot can besides grow that confidence that they’ve booked the right photographer for them. Nosotros all love a stress gratuitous nuptials!

Pre-stamped Render Envelope

A very uncomplicated thing to include but I can reassure you that information technology’southward a necessity, always include a pre stamped envelope in your welcome bundle that also features your logo. In my packages I crave the couple to return a completed and signed terms and conditions form. If you make the process of returning this elementary for your clients, you lot tin can move forward quicker and as we all want to practise.. become the boring paperwork out of the way. Finally, ensure y’all include the correct stamp or postage costs on the envelope, I would suggest visiting your nearest post office or delivery depot to ensure yous are stamping the render envelope correctly to avoid whatsoever farther fees on the return.

 Skilful luck creating your own welcome package and I would love to run across your last results. If you need any further advice or tips don’t hesitate to drop me a annotate or e-mail. If yous want more business advice, I highly recommend checking out some of the resource below!


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